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Town Board Meeting Minutes
MINUTESJANUARY 18, 2007
A regularly scheduled meeting of the Town Board was held on January 18, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Thomas, and Loftis and Mayor McIntyre. Attorney Anson was also present. Absent: Trustee Schnell and Walker. Item 2 Review of the Minutes of the December 14th Meeting. Trustee Thomas moved the minutes of December 14th be approved as written, seconded by Trustee Loftis. Motion carried 4 0. Item 3 Resolutions: 1) 2007-01 Regarding Posting of Meeting Notices; 2) 2007-02 Regarding Joining the North Front Range MPO. Trustee Loftis moved to approve the annual resolution for posting meeting notices, seconded by Trustee Thomas. Motion carried 4 0. Gary explained this is the first step in the process to become members of the North Front Range Metropolitan Planning Organization. Trustee Thomas moved to adopt Resolution No. 2007-02, seconded by Trustee Payne. Motion carried 4 0. Item 4 Ordinance regarding the conversion of 13 acre feet of Big T Water purchased in 2006 from temporary to permanent contract status. Gary explained this ordinance will serve as a contract with Northern Colorado Water Conservancy District for the right to beneficially use Colorado Big Thompson Project water which is annually renewable. Concluding the reading and discussion of the ordinance, Trustee Brunkhardt moved adoption, seconded by Trustee Thomas. Roll call; Payne-aye, Brunkhardt-aye, Thomas-aye and Loftis-aye. Motion carried 4 0. Item 5 Citizen Comments/Questions. None. Item 6 Reports. Gary reminded the Board of the work session scheduled for January 25th at 7:00 p.m. on the NISP (Northern Integrated Supply) Project with Carl Brouwer as speaker. Gary also informed the Board that the town has spent a little over $12,000 so far in the middle of January on snow removal. The annual budget for outside contractors is generally about $1,000. Item 7 Adjourn. As there was no further business the meeting was adjourned at 7:16 p.m.
. Erika C. Bagley, Town Clerk
MINUTESFEBRUARY 15, 2007
A regularly scheduled meeting of the Town Board was held on February 15, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Schnell, Thomas, Walker and Loftis. Attorney Anson was also present. Absent: Trustee Brunkhardt and Mayor McIntyre. In the absence of Mayor McIntyre, Mayor Pro-tem Schnell presided over the meeting. Item 2 Review of the Minutes of the January 18th Meeting. Trustee Thomas moved the minutes of January 18th be approved as written, seconded by Trustee Walker. Motion carried 5 0. Item 3 Assignment of trash hauling contract from Eaton Disposal Systems (EDS) to Waste Chasers. Note: Waste Chasers (a Windsor Company) has purchased Eaton Disposal Systems and closed the transaction on January 31, 2007. According to our contract with EDS the Board of Trustees must approve the contract assignment to Waste Chasers. Allen Dyer, representing EDS gave the Board a synopsis of the sale of the company to Waste Chasers and introduced Tim Chutz, president of the company. Tim Chutz supplied the Board with a background of his company and answered questions regarding the continuation of services to the Town. Trustee Loftis moved to approve the contract assignment to Waste Chasers, seconded by Trustee Thomas. Motion carried 5 0. Item 4 Citizen Comments/Questions. Ella Mae White, resident of Eaton appeared before the Board to express concerns regarding the lack of snow removal and unsafe conditions of the streets from the snow storms that occurred in January 2007. Mrs. White feels there should be a snow removal priority plan in place to handle Big Storms. Mayor Pro-tem Schnell responded by stating the board will research the matter. Item 5 Reports. None. Item 6 Adjourn to Executive Session. Trustee Walker moved to adjourn to executive session for discussion of a personnel matter under Section 24-6-402 (4)(f) C.R.S. at 7:20 p.m., seconded by Trustee Thomas. Item 7 Executive Session for discussion of a personnel matter under Section 24-6-402 (4)(f) C.R.S. Upon reconvening to regular session and having no further business the meeting was adjourned at 7:42 p.m.
. Erika C. Bagley, Town Clerk
MINUTESmarch 15, 2007
A regularly scheduled meeting of the Town Board was held on March 15, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Schnell, Brunkhardt, Thomas, Walker and Loftis. Attorney Anson was also present. Absent: Mayor McIntyre. In the absence of Mayor McIntyre, Mayor Pro-tem Schnell presided over the meeting. Item 2 Review of the Minutes of the February 15th Meeting. Trustee Thomas moved the minutes of February 15th be approved as written, seconded by Trustee Loftis. Motion carried 6 0. Item 3 Consideration of ordinance updating the Building Codes Jim Bilyeau of Colorado Inspection Agency. Mayor Pro-tem Schnell announced that due to the content of Item 4 on the agenda, administration has suggested a delay until further discussion has taken place. This item can be addressed at a later date if necessary. Item 4 Discussion of Building Code Services. Gary reported several meetings have taken place the last few months with Colorado Inspection Agency (our existing inspectors) and Ken Kidd Inspection Services to discuss services and charges. Staff has come to the conclusion that Ken Kidd Inspection Services can offer a level of service that they are comfortable with at a much better price, probably a 40% reduction in fees. CIA has done a good job for the Town. They are a much bigger organization which includes about 14 towns in Colorado. They are also in the process of changing their name and opening more offices in Colorado and out of state. The current contract with CIA is ongoing with a ninety day out clause. Ken Kidd has serviced Milliken, LaSalle and Johnstown for some time now. Don has spoken with the three towns as well as contractors working in those towns and all reports regarding Kens service has been very positive. Staff is recommending transferring service from CIA to Ken Kidd Inspection Services which has a sixty day out clause. Concluding discussion and questions Trustee Loftis moved to transfer services to Ken Kidd Inspection Service, seconded by Trustee Brunkhardt. Motion carried 6 0. A drafted agreement will be ready for review at the April meeting. Item 5 Discussion of Trash Collection Service and Rates. Gary reported that he, Don and Chris have met with Tim Chutz of Waster Chasers, who is our current Trash Company. Mr. Chutz stated he has been reviewing the contract and does not feel he can make any money at that rate and would like the Town to increase trash rates by 50%. Gary told Mr. Chutz to review the costs further and come back with a better proposal and has not heard from him. Gary also stated that at the end of the contract, July 31, 2007, staff will be recommending the Town get out of the trash business completely. The amount of phone calls regarding trash is fast becoming arduous for Chris and Connie. Trustees arent too excited about opening the trash business to more than one company in Town. After a lengthy discussion the Boards consensus was further research needed to be done before making a decision. Item 6 Liquor license renewals: 1) 3.2 License at U Fill It; 2) Tavern License at Stevens Grill. Attorney Anson reported all paper work for both licenses appeared to be in order. Chief Jacobson had no objection for renewal of either business. Trustee Payne moved to grant approval of both renewals, seconded by Trustee Brunkhardt. Motion carried 6 0. Item 7 Citizen Comments/Questions. None. Item 8 - Reports. Gary reported he and Don have been looking into joining the Mountain States Employers Council. Because of the ever changing complexity of human resource management, we feel its time to belong to an organization that can help the town with all the issues that surround employment law. The annual membership is $2,500.00. The Board unanimously approved the decision to join. The new Sewer Plant is done and a tour for interested members is scheduled for April 19th at 6:00 p.m. before the meeting. Item 9 Adjourn. Having no further business the meeting was adjourned at 7:42 p.m.
Erika C. Bagley, Town Clerk
MINUTESApril 19, 2007A regularly scheduled meeting of the Town Board was held on April 19, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Thomas, Walker, Loftis and Mayor McIntyre. Trustee Schnell appeared later in the meeting. Attorney Anson was also present. . Item 2 Review of the Minutes of the March 15th Meeting. Trustee Thomas moved the minutes of March 15th be approved as written, seconded by Trustee Loftis. Motion carried 5 0. Item 3 Trash Collection Service: 1) Consideration of rate increase from Waste Chasers; 2) Continue discussion of Towns role in trash service. Tim Chutz, owner of Waste Chasers appeared before the Board requesting an increase in the trash collection charges to help offset monthly losses of existing contract and cover the increase in fuel costs. Mr. Chutz provided members with cost information based on the Denver/Boulder Consumer Price Index. Town Staff provided a resolution adjusting our rates to reflect this request. These rates would only be good until the end of the current contract, July 31, 2007. Concluding questions and discussion Trustee Thomas moved to adopt Resolution No. 2007-03 Trash Rate Increase, seconded by Trustee Walker. Roll call; Payne-nay, Brunkhardt-nay, Schnell-abstain, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 3 2. Trustee Schnell abstained because he felt he didnt have enough information to make a good decision. The rate increase will be effective as of May 1, 2007. Gary reported that research had been completed by Don Cadwallader regarding what other towns in the surrounding area are doing for trash service and provided the information to members for their review and discussion. Staff recommends getting out of the service completely. Mayor McIntyre stated there appears to be two options; 1) Flat Rate Residential only done through the Town and 2) Commercial/Recycling/Polycart/Bulk done through the provider. Concluding a lengthy discussion Trustee Schnell moved to entertain bids for a contract of residential only trash pickup, seconded by Trustee Brunkhardt. Motion carried 6 0. Item 4 Ken Kidd Inspection Services Contract Ken Kidd. Gary introduced Ken Kidd to members of the Board. Concluding review and discussion of the proposed contract Trustee Loftis moved to approve the amended contract agreement for building inspection services to Ken Kidd Inspection Service, seconded by Trustee Schnell. Motion carried 6 0. Item 5 Variance request from Richard Urano. Mr. Urano submitted a written variance request for his properties located at 324, 330 and 332 Park Avenue. Mr. Urano could not attend the meeting as he is out of town. The request is for three feet of the 330-332 Park Avenue and five feet at 324 Park Avenue. The matter will be continued to the next meeting when Mr. Urano may be available for questions regarding the request. Item 6 Lease-purchase of new Sewer Jet. Gary supplied printed information regarding the new sewer jet and numbers received from three banks on a five- year lease-purchase proposal. The existing sewer jet is over twenty years old and has reached the end of its useful life. The town has nearly thirty miles of sewer line to maintain. Trustee Schnell moved to grant approval of a lease-purchase of a new sewer jet, seconded by Trustee Payne. Motion carried 6 0. Item 7 Sales Tax Proposal Mayor McIntyre. Mayor McIntyre presented a synopsis of his sales tax proposal. This matter will be referred to Gary and Don for further research. Ray Curtis, chairman of Eaton Chamber stated he would like the Chamber to be involved. Item 8 North Front Range MPO Representative. The Board decided that Trustee Schnell will be the designated primary and Trustee Thomas the alternate elected official representatives to the Planning Council of the North Front Range MPO. Gary will be the staff representative to the Technical Advisory Committee. Item 9 - Citizen Comments/Questions. Rich Slatten, representing the Eaton Commons Home Owners Association, appeared before the Board with the deed, requesting the Town take over the maintenance of the entrance to Eaton Commons Subdivision. Mr. Slatten announced the H.O.A. meeting is scheduled for July 20, 2007 and would like to report on the Towns decision. Item 10 - Reports. None. Item 11 Adjourn to Executive Session on Personnel Matters. Trustee Thomas moved to go into executive session for discussion of a personnel matter under Section 24-6-402(4)(f), C.R.S., seconded by Trustee Walker. Roll call; Payne-aye, Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6 0. Trustee Payne moved to reconvene to regular meeting, seconded by Trustee Thomas. Motion carried 6 0. Item 12 Adjourn. Having no further business the meeting was adjourned at 9:00 p.m.
Erika C. Bagley,, Town Clerk
MINUTESMAY 17, 2007A regularly scheduled meeting of the Town Board was held on May 17, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Thomas, Walker, and. Absent: Trustees Loftis and Schnell and Mayor McIntyre. Attorney Anson was also absent. Due to the absence of the mayor and mayor pro-tem Trustee Thomas chaired the meeting. Item 2 Review of the Minutes of the April 19th Meeting. Trustee Walker moved the minutes of April 19th be approved as written, seconded by Trustee Brunkhardt. Motion carried 4 0. Item 3 Greeley Stampede Proclamation. Sam Ward and Kimberly Thomas, representing the Greeley Stampede organization, appeared before the Board to read and present a proclamation declaring June 28th as Eaton Days at the Stampede. Item 4 Variance request from Richard Urano. Mr. Urano appeared before the Board to answer any questions regarding the submitted written variance request for his properties located at 324, 330 and 332 Park Avenue. The request is for five feet of the 330-332 Park Avenue and three feet at 324 Park Avenue. Concluding discussion and questions, Trustee Payne moved to grant the variance request, seconded by Trustee Brunkhardt. Motion carried 4 0. Item 5 Consideration of request from Eaton Commons HOA to take over maintenance of entrance are. The Board had received a request at the last meeting from Rich Slatten, Director of the Eaton Commons HOA, wanting the Town to take over the maintenance of the commons area at the east entrance because they no longer wanted the responsibility of maintaining it. Trustee Payne moved the Town is not interested in taking over the maintenance of this property, seconded by Trustee Walker. Motion carried 4 0. Item 6 2006 Audit Reports. Alan Holmberg, representing Anderson & Whitney CPAs, appeared before the Board to present the 2006 Audit Reports. Trustee Brunkhardt moved to accept the 2006 Audit Report as presented, seconded by Trustee Payne. Motion carried 4 0. The Board also heard a presentation of the Eaton Housing Authority 2006 Audit Reports. Trustee Payne moved to accept the 2006 Audit Report for the Eaton Housing Authority, seconded by Trustee Walker. Motion carried 4 0. Item 7 Recreation Update Director Emily Haythorn. Emily appeared before the Board with an update on the progress of the employee certifications and the new and existing programs taking place in the recreation department. Item 8 Special Events Permit for Eaton Days Eaton Sertoma. The Board received a request from the Eaton Sertoma Club for a Special Events Permit for Eaton Days. The general setup has no changes from years past and the police department has no objections. Trustee Brunkhardt moved to approve the permit, seconded by Trustee Payne. Motion carried 4 0. Item 9 - Citizen Comments/Questions. An unknown citizen requested a copy of the audit report be published. Item 10 - Reports. Gary stated the Library Board reported they received a letter of resignation from Jane Kovar as trustee and would like to have Dean Jordan appointed to fill her vacancy to expire in April 2010. Trustee Brunkhardt moved approval of the appointment of Dean Jordan to the Library Board of Trustees, seconded by Trustee Walker. Motion carried 4 0. Gary also reported the Northern Colorado Water Conservancy Dist. is offering their annual tour of the East and West Slope and is highly recommended. Gary submitted copies of the updated management plan for Benjamin Square which is required every three years, for review and will be scheduled for the next meeting of the Eaton Housing Authority. Item 11 Adjourn. Having no further business the meeting was adjourned at 7:43 p.m.
Erika C. Bagley, Town Clerk
MINUTESJUNE 21, 2007A regularly scheduled meeting of the Town Board was held on June 21, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Schnell, Thomas, Walker and Loftis and Mayor McIntyre. Attorney Anson was absent. Item 2 Review of the Minutes of the May 17th Meeting. Trustee Thomas moved the minutes of May 17th be approved as written, seconded by Trustee Brunkhardt. Motion carried 6 0. Item 3 Regional Transportation Authority North Front Range or Weld County only. Gary reported that he doesnt feel we have enough information to make a decision at this time. The County would like a response as soon as possible. Several other towns have not reached a decision yet either. Gary recommends keeping the options open for now until there is further information. Item 4 Town Square Project. Some of the Chamber members were in attendance to address their concerns about what they perceive as a lack of progress on the project and would like to assist with the cleanup as volunteers. Casey Heaton, vice chairman of the chamber, reported they have contacted several different people who are willing to donate time, money and equipment. Gary reported there will be some preliminary plans for review at the July meeting for the next phase of the project. Gary also stated that in the interim there are plans to clean up the concrete and weeds with our summer help. Any help by volunteers will need to be coordinated with Gary and Don. Item 5 Trash Service Bids. The Town has received four proposals for trash service that would begin on August 1, 2007 and continue through July 31, 2009. Under this contract the hauler will be responsible for residential customers only. Commercial and industrial customers may contract with any hauler for their service. Additional charges for extra pickup, recycling or polycarts will be billed to the customer by the hauler. The proposals are as follows: Bunting Disposal, Inc. $ 9.00 per residence Gallegos Sanitation, Inc. $ 8.40 per residence Northern Colorado Disposal $ 8.25 per residence Waste Management $12.65 per residence * Note: Waste Chasers, our current hauler, failed to meet the deadline for submission of bids. The staff recommends accepting the proposal from Northern Colorado Disposal as low bidder. Trustee Schnell moved the Town accept the low bid from Northern Colorado Disposal at $8.25 per residence, seconded by Trustee Brunkhardt. Roll call: Loftis-aye, Walker-aye, Thomas-aye, Schnell-aye, Brunkhardt-aye and Payne-aye. Motion carried 6 0. Item 6 Town/Weld Library District IGA. Mayor McIntyre expressed some concern regarding the wording of Item 3 in the agreement dealing with renewal. The matter was tabled until further information is received and confirmed. Item 7 Eaton Maplewood Wine & Spirits Retail Liquor License Renewal. Staff has reviewed and found all paperwork to be in order. Chief Jacobson has no objection for renewal. Trustee Payne moved to grant approval of the renewal, seconded by Trustee Loftis. Motion carried 6 - 0. Item 8 Citizen Comments/Questions. None. Item 9 - Reports. Gary reported the replacement of five blocks of water main in the downtown area will begin next week. Resident/Property Owners have been sent a letter of explanation. The area involved includes First Street from Hwy. 85 to Maple Avenue, Second Street from Hwy. 85 to Elm Avenue; and Elm Avenue from Second Street to Collins Street. Weinland Construction out of Loveland was the winning bidder on the project and will take approximately six to eight weeks. Gary also reported Xcel Energy has completed their part of the Hwy. 85/Collins Street project and CDOT is now working on the new stoplights. CDOT has finally approved our plans for the widening and we will go to bids on this portion this week. Item 10 Adjourn to Eaton Housing Authority Meeting. Trustee Thomas moved to adjourn to Eaton Housing Authority Meeting at 7:53 p.m., seconded by Trustee Loftis. Motion carried 6 0. Item 11 Housing Authority Consideration of Updated Management Plan. Concluding review and discussion, Trustee Schnell moved to adopt the Updated Management Plan for Eaton Housing Authority, seconded by Trustee Brunkhardt. Roll call: Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye, Loftis-aye and Payne-aye. Motion carried 6 0. Item 12 - Adjourn. Having no further business the meeting was adjourned at 8:00 p.m.
Erika C. Bagley, Town Clerk
MINUTESJULY 19, 2007A regularly scheduled meeting of the Town Board was held on July 19, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Schnell, Thomas, Walker and Loftis and Mayor McIntyre. Attorney Anson was also present. Item 2 Review of the Minutes of the June 21st Meeting. Trustee Schnell moved the minutes of June 21st be approved as written, seconded by Trustee Thomas. Motion carried 6 0. The Mayor introduced Sam Mamet, director of the Colorado Municipal League. Mr. Mamet gave the Board a brief synopsis of services provided by the Colorado Municipal League and thanked the members for their time and effort as community leaders. Item 3 Continue discussion on the agreement with the Weld Library Dist. Attorney Anson had a concern with paragraph three of the agreement. Tamara Meredith, head librarian of Eaton Library was in attendance to respond to any questions or comments as she was involved with the drafting of the agreement. Concluding a lengthy discussion it was determined the approval would be tabled until the August meeting giving time for some of the recommended word changes to be accomplished and presented. Item 4 Cliff Davidson: North Front Range MPO membership; Eatons participation in the proposed Regional Transportation Authority. Cliff Davidson, executive director of the North Front Range Metropolitan Planning Organization, appeared before the Board to provide an update on what is involved in the NFRMPO. The Town is required to have two public hearings regarding the Regional Transportation Authority required by state statute, as well as placing the measure on the November ballot. If Greeley and Fort Collins dont participate in the RTA it will have a huge impact. Concluding discussion and questions Trustee Schnell moved the public hearing dates be set for August 16th and August 23rd, seconded by Trustee Thomas. Roll call; Payne-aye, Brunkhardt-aye; Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6 0. Item 5 Roger Thorp; Preliminary Town Square design. Roger Thorp, of Thorp Associates, appeared before the Board with a proposed site plan for the Town Square. Concluding presentation the Board approved the site plan without any water features included. Item 6 Citizen Comments/Questions. Julie Nelson, chairman of the Eaton Days Committee, appeared before the Board to express appreciation for the Towns financial and staff support for Eaton Days. The event was very successful and enjoyed by all. Bruce Bormann, chamber chairman, reported the Farmers Market event being held every Thursday in the Maplewood Business Park is becoming a successful venture and well attended. Item 7 Reports. The Board received a petition from nine of the homeowners living in the Governors Ranch subdivision regarding the Park/Holding Pond located south of the houses on Plains Drive. The complaint states the area is an unsightly mess of tall weeds. The signers of the petition would like to have a written response stating the Towns intention and timetable as it pertains to ground preparation, sprinkler and sod, within thirty days. The property currently does not belong to the Town of Eaton. The developer. John Leffler is currently responsible for the area. Mayor McIntyre will respond by letter explaining the current status. Item 8 Adjourn. Having no further business the meeting was adjourned.
Erika C. Bagley, Town Clerk MINUTESAUGUST 16, 2007A regularly scheduled meeting of the Town Board was held on August 16, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Brunkhardt, Schnell, Thomas, Walker and Loftis and Mayor McIntyre. Attorney Anson was also present. Absent: Trustee Payne. Item 2 Review of the Minutes of the July 19th Meeting. Trustee Schnell moved the minutes of July 19th be approved as written, seconded by Trustee Thomas. Motion carried 5 0. Item 3 Continue discussion on the agreement with the Weld Library Dist. Attorney Anson shared a concern that the Town of Johnstown has with the agreement. Tamara Meredith, head librarian of Eaton Library was in attendance to respond to any questions or comments. Concluding discussion Trustee Loftis moved to approve the Weld Library Dist. IGA as submitted, seconded by Trustee Thomas. Roll call; Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 5 0. Item 4 Public hearing and discussion on proposed Regional Transportation Authority. Mayor McIntyre opening the public hearing for comments and questions. No public comments available, closing the public hearing. It appears as though both proposed Regional Transportation Authorities (North Front Range and Weld County only) will not happen this year. With Loveland and Larimer County leaving the NFRRTA all of the remaining towns are recognizing this proposal is done, at least for this year. Trustee Schnell moved to cancel the public hearing scheduled for August 23rd and withdraw membership, seconded by Trustee Loftis. Roll call; Loftis -aye, Walker-aye, Thomas-aye, Schnell-aye, and Brunkhardt-aye. Motion carried 5 0. Item 5 Citizen Comments/Questions. None. Item 6 Reports. Gary reported that Steve Bagley and Scott Moser have expired their terms on the Planning Commission but are willing to serve another term. Trustee Thomas moved to re-appoint Steve Bagley and Scott Moser for a three year term to expire in 2010, seconded by Trustee Walker. Motion carried 5 0. Gary reported he had met with Thorp Associates and received examples of three different options for the design phase of the Town Square and would like some feedback from the Board as to which direction to continue. The options include choices for benches, street lamps, trash containers and shelters. Mayor McIntyre suggested further discussion continue at the September meeting regarding a water feature. Item 7 Executive session Police Personnel. Trustee Schnell moved to go into executive session at 7:35 p.m. for a conference with the Town Attorney for legal advice under C.R.S. Section 24-6-402(4)(b); discussion of a personnel matter under C.R.S. Section 24-6-402(4)(f) and for the purpose of determining positions relative to matters that may be subject to negotiations under C.R.S. Section 24-6-402(4)(e), seconded by Trustee Loftis. Roll call; Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 5 0. The regular meeting was reconvened at 8:30 p.m. The only matters discussed were the items related to this particular claim involving the same issues that were mentioned at the beginning of the executive session. Trustee Schnell moved to approve the settlement offer for police personnel as outlined by the town attorney in the amount of $190,000.00 made in four payments and authorize the mayor to sign the subsequent release and the settlement agreement, seconded by Trustee Thomas. Mayor McIntyre stated for the record that this is a very difficult decision for all members and feel that they are in a lose, lose situation and whatever personal feelings they will be voting based on what is in the Towns best interests not what they would really like to see done. Roll call; Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-abstain and Loftis-aye. Motion carried 4 0 with 1 abstention. A press release has been done. The spokes person will be Mayor McIntyre should anyone have questions. Item 8 Adjourn. Having no further business the meeting was adjourned.
Erika C. Bagley, Town Clerk
MINUTESSEPTEMBER 20, 2007A regularly scheduled meeting of the Town Board was held on September 20, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Schnell, Thomas and Walker. Attorney Anson was also present. Absent: Trustees Brunkhardt and Loftis and Mayor McIntyre. Mayor Pro-tem Schnell chaired the meeting. Item 2 Review of the Minutes of the September 20th Meeting. Trustee Thomas moved the minutes of August 16th be approved as written, seconded by Trustee Payne. Motion carried 4 0. Item 3 Agland Commercial Development. Gary reported the Planning Commission met on September 11th to review the proposed development. This proposed development, approximately 7.4 acres, considered Lots 1 and 2 Block 1 of Maplewood Estates is located in the Northwest Quarter of Section 6, Township 6 North, Range 65 West of the 6th P.M. i.e. northwest of Orchard Street and U.S. Highway 85, east of South Maple Avenue, and south of the commercial developments along Collins Street. Currently South Elm Avenue bisects the proposed development. The following describes the anticipated lots and their uses:
Planning Commissioner Leach moved to recommend approval of the site plan to the Town Board with the following recommendations; ό Extension of paving into Lots 2, 3 and 4 to complete service drives and public access ό Screening of outside trash area ό Existing pump house dιcor made to match store ό Traffic calming ό Move handicapped parking further north of main entrance to store ό Separation of delivery traffic from public traffic ό Develop a phasing plan ό No approval of Out Lots 2, 3, and 4 at this time seconded by Commissioner Winter. Those present for questions: Chris Pickett, Dan Hull and Karen, the engineers for the project. Kevin Shironaka of Growling Bear Construction is the builder. Mitch Davis of Agland owner; John Rohn Manager of Heritage Market, Jack Renfro Developer and Linda Huls Casseday Design (architecture). Concluding review and discussion Trustee Thomas moved to approve the Agland Development Plan as presented, seconded by Trustee Walker. Motion carried 4 0. Gary presented each member with a memo regarding a request from Agland for incentives to waive the water and sewer tap fees totaling $23,800.00 for Heritage Market. The Board tabled a decision until the October meeting in order to have more time to review the request. Item 4 Cemetery Irrigation Study. The board received a report from Aqua Engineering regarding the irrigation system at the cemetery. Gary stated the purpose of having the study done was to figure out how the new addition of approximately 6.5 acres will be watered. The Board is in favor of moving on to the test step of this study. Item 5 Alley Vacation Ordinance. This ordinance was brought about because Agland was researching the county records in preparation of adding to the east side of their building and discovered the old alley right-of-way, which is part of the parking lot east of the Agland Convenience Store, was never officially abandoned by the Town. Concluding reading and discussion Trustee Thomas moved to approve the ordinance on first reading, seconded by Trustee Walker. Roll call; Payne-aye, Schnell-aye, Thomas-aye and Walker-aye. Motion carried 4 0. Item 6 Liquor License Renewals: Agland (Cenex) 3.2 Beer License; Eaton Liquor Retail Liquor Store. Attorney Anson reported all paperwork on both requests appeared to be in order. Chief Jacobson had no objections for renewal. Trustee Thomas moved to grant both requests, seconded by Trustee Walker. Motion carried 4 0. Item 7 Citizen Comments/Questions. Ella Mae White introduced her great grandson, Sebastian Williams who appeared before the Board to request permission to install a sign by the irrigation ditch in memory of his father who died in the ditch located by the Eaton High School football/baseball fields. The Board referred him to the Larimer/Weld Irrigation Company and the Eaton School Board who own the property in question. Item 8 Reports. The Board was reminded of the Great Western Trail meeting and CML Dist. 2 meeting. Item 9 - Adjourn. Having no further business the meeting was adjourned at 7:40 p.m.. Erika C. Bagley, Town Clerk
MINUTESOCTOBER 18, 2007A regularly scheduled meeting of the Town Board was held on October 18, 2007 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Schnell, Thomas, Walker and Loftis and Mayor McIntyre. Attorney Anson was also present. Item 2 Review of the Minutes of the September 20th Meeting. Trustee Schnell moved the minutes of September 20th be approved as written, seconded by Trustee Thomas. Motion carried 6 0. Item 3 Cliff Davidson North Front Range MPO. Mr. Davidson, director of the North Front Range MPO appeared before the Board to give a presentation and update of the MPO. Item 4 Continue discussion on incentives for new Heritage Market. Trustee Schnell stated he had reviewed information received regarding incentives and feels the request is not out of line and moved to waive the water and sewer tap fees for Heritage Market, seconded by Trustee Thomas. The Board feels that a policy should be set in place to deal with any future requests that may come in. Assistant Administrator Don Cadwallader stated he would like to see incentives set up for existing businesses as well. Trustees Schnell, Brunkhardt and Thomas will work with staff to develop a policy for approval at a future meeting. Roll call; Payne-aye, Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6 0. Item 5 Town Square Design Roger Thorp. Mr. Thorp gave a presentation and update of the progress regarding the phased design of the Town Square. This is the final presentation of the design development stage. Item 6 Alley Vacation Ordinance. Trustee Schnell moved to adopt Ordinance #537 Vacation of Alley within Block 1 of the Minnie Lee Eaton Subdivision (Agland) on second reading, seconded by Trustee Thomas. Roll call; Loftis-aye, Walker-aye, Thomas-aye, Schnell-aye, Brunkhardt-aye and Payne-aye. Motion carried 6 0. Item 7 Ordinance No. 538 Agland II Annexation. Gary presented the board with a description and explanation of the proposed annexation. Resolution No. 2007-04: Findings of Fact and Conclusions based thereon with respect to the Agland II Annexation was read and discussed. Trustee Thomas moved to adopt Resolution No. 2007-04, seconded by Trustee Brunkhardt. Roll call; Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye, Loftis-aye and Payne-aye. Motion carried 6 0. Ordinance No. 538 - Agland II Annexation was read and discussed. Trustee Walker moved to approve Ordinance No. 538 on first reading, seconded by Trustee Payne. Roll call; Thomas-aye, Walker-aye, Loftis-aye, Payne-aye, Brunkhardt-aye and Schnell-aye. Motion carried 6 0. Item 8 Ordinance No. 539 Increase in Sewer Tap Fees. Concluding reading and discussion, Trustee Brunkhardt moved to approve Ordinance No. 539 on first reading, seconded by Trustee Payne. The charge for each connection to the sewer system shall be based upon water meter size as follows: (1) For a Ύ water meter: $ 3,000.00 (2) For a 1 water meter: $ 5,095.00 (3) For a 1½ water meter: $ 9,892.00 (4) For a 2 water meter: $15,886.00 (5) For a 3 water meter: $32,972.00 (6) For a 4 water meter: $50,957.00 Roll call; Payne-aye, Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6 0. Item 9 Weld County Library Board Appointment. The Board received a request from Weld County Library District Board to appoint a member of the Town Board to serve on a nominating committee. Trustee Thomas agreed to serve. The Board also received a recommendation from the Eaton Library Board of Trustees to appoint Robert Gagnon to fill the vacant position on the Library Board left by Bob Wolf. Mr. Gagnons term will commence in November 2007 and expire March 2009. The Board unanimously approved the appointment of Robert Gagnon. Item 10 Reports. Gary reported the Town has received the deed for the park in Governors Ranch. Gary also suggested the budget work session be scheduled for 6:00 p.m. on November 1st at the Town Hall Auditorium. Don Cadwallader announced the Town is in the process of initiating a computerized time system for the employees which will go into effect the first of the year. He also reported the employee manual and police manual is being updated. Item 11 - Citizen Comments/Questions. Ray Curtis asked whether the Town Square would be ready for some uses in the spring. Due to the loss in sales tax revenues and decline in building permits the money is not readily available for use on the Town Square and projected to be the spring of 2009 before anything substantial can be done. Item 12 Adjourn. Having no further business the meeting was adjourned at 8:35 p.m.
Erika C. Bagley, Town Clerk
MINUTESJANUARY 17, 2008
A regularly scheduled meeting of the Town Board was held on January 17, 2008 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Schnell, Thomas, Walker, Loftis and Mayor McIntyre. Absent: Trustee Brunkhardt. Attorney Anson was present. Item 2 Review of the Minutes of the December 20th Meeting. Trustee Schnell moved the minutes of December 20th be approved as written, seconded by Trustee Thomas. Motion carried 5 0. Item 3 Ordinance No. 540 Lease Purchase of Sewer Jet, second reading. Concluding the second reading and discussion Trustee Thomas moved to adopt Ordinance No. 540, seconded by Trustee Loftis. Roll call: Payne-aye, Loftis-aye, Walker-aye, Schnell-aye and Thomas-aye. Motion carried 5 0. Item 4 Continue discussion of proposed changes to Personnel Policies. The Board reviewed and made a few more suggested changes. The completed document will be ready for final approval at the February meeting. Item 5 Citizen Comments/Questions. None. Item 6 Reports. Gary reported he had received a request from Freemans Cleaners to have a fifteen minute loading zone in the last parking spot next to the alley on First Street. Concluding discussion the Board decided to grant the request from Freemans Cleaners for the loading zone. Attorney Anson stated as long as the sign is a standard recognized sign by the State of Colorado and the Town posts it that is all thats required. Gary also reported that the maintenance crew (5 men) worked 79.5 hours overtime during the month of December doing snow removal. Goodell Machinery was contracted to assist at the height of the storm by using their road grader at $115.00 per hour for a total of 3 hours. The Town has gone thru 77 tons of sand and salt at approximately $3,000.00. Item 7 Adjourn. As there was no further business the meeting was adjourned at 7:18 p.m.
Erika C. Bagley, Town Clerk
MINUTESFEBRUARY 21, 2008A regularly scheduled meeting of the Town Board was held on February 21, 2008 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Schnell, Thomas, Walker, Loftis and Mayor McIntyre. Attorney Anson was also present. Item 2 Review of the Minutes of the January 17th Meeting. Trustee Schnell moved the minutes of January 17th be approved as written, seconded by Trustee Thomas. Motion carried 6 0. Item 3 Powertech 25 minute presentation on uranium mining. Terence Walsh and Michael Beshore of Powertech (USA) Inc. provided the mayor and board with information packets and a power point presentation regarding uranium mining. The presentation was offered to educate citizens regarding the proposed uranium mining project being considered in Nunn, Colorado. Item 4 Skylink Agreement renewal This is the agreement we have with Skylink for communication equipment they have on our water tanks. Todd Barber of Skylink announced he has sold Skylink to LP Broadband Inc. but all services will remain the same with some improvements to the system. Mr. Barber introduced Scott Perich, representing LP Broadband Inc. based out of Loveland, Colorado to respond to any comments or questions from the Board. The new agreement includes permission for LP Broadband to locate an antenna on each of the two (2) of the Towns water towers to provide internet services for its customers. LP Broadband will pay 3% of all revenue paid to them by their customers to Town of Eaton on a monthly basis as a lease fee for the privilege of locating the antennas on the water towers. This agreement is for a five (5) year period. There are currently about 350 customers in the Eaton area. Concluding discussion Trustee Schnell moved to authorize the mayor to sign the facility lease agreement with LP Broadband Inc. for a five year period, seconded by Trustee Thomas. Motion carried 6 0. Item 5 Resolutions: 2008-01 regarding revised personnel policy manual; 2008-02 regarding posting notices for 2008. Trustee Thomas moved to adopt Resolution No. 2008-01 regarding a revised personnel policies and procedures manual, seconded by Trustee Loftis. Roll call; Payne-aye, Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 6 0. Trustee Payne moved to adopt Resolution No. 2008-2: Designation of Public Places for Posting Notices of Town Board Meetings, seconded by Trustee Thomas. Motion carried 6 0. Item 6 License renewals: Tavern license at Stevens Grill; 3.2 license at U-Fill-It. Attorney Anson reported all paper work appeared to be in order for Stevens Grill. Chris Bagley stated Chief Jacobson had no objections to the renewal. Trustee Loftis moved to approve the renewal of the tavern license for Stevens Grill, seconded by Trustee Payne. Motion carried 6 0. Attorney Anson reported the paperwork is order for U-Fill-It and Chief Jacobson has no objection to the renewal. Trustee Schnell moved to approve the renewal of the 3.2 Beer License for U-Fill-It, seconded by Trustee Brunkhardt. Motion carried 6 0. Item 7 Consideration of ordinance regarding mayor and trustee compensation. Mayor McIntyre explained the changes needed before reading Ordinance NO. 541: Increasing the compensation for the Mayor and Trustees. The new salary will be $250.00 per month for the Mayors position and $150.00 for the Trustees position. The salaries will not become effective until May 1, 2010. Concluding discussion and reading Trustee Payne moved to adopt Ordinance No. 541 on first reading, seconded by Trustee Schnell. Roll call: Brunkhardt-aye, Schnell-aye, Thomas-aye, Walker-aye, Loftis-aye and Payne-aye. Motion carried 6 0. Item 8 - Citizen Comments/Questions. None. Item 9 - Reports. Gary reported the Town has received $5,000.00 from the Ruth Arnold Estate in memory of the Trenholme family from Eaton to be used for the Cemetery. Gary also reported a sign has been completed, stating Building Available Free, to hang on the building located at 1 Maple Avenue to see if any response is received to accomplish the removal at no cost to the Town. Chris Bagley reported she has had two, possibly three petitions picked up for the mayors position and five petitions picked up for the trustees position. The election is scheduled for April 1, 2008. Trustee Payne, Brunkhardt and Thomas terms are up as well as, Mayor McIntyre. Mayor McIntyre and Trustee Payne are term limited. Item 10 - Adjourn. As there was no further business the meeting was adjourned at 8:10 p.m.
Erika C. Bagley, Town Clerk
MINUTESMARCH 20, 2008A regularly scheduled meeting of the Town Board was held on March 20, 2008 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Thomas, Walker and Loftis. Attorney Anson was also present. Absent: Trustees: Brunkhardt and Schnell and Mayor McIntyre. Trustee Thomas chaired the meeting in the absence of the mayor and mayor pro-tem. Item 2 Review of the Minutes of the February 21st Meeting. Trustee Loftis moved the minutes of February 21st be approved as written, seconded by Trustee Payne. Motion carried 4 0. Item 3 Ordinance No. 541 Compensation for Mayor and Trustees, second reading. Attorney Anson explained the reason for making this an emergency ordinance which becomes effective upon adoption. Concluding the second reading, Trustee Loftis moved to adopt Ordinance No. 541, seconded by Trustee Walker. Roll call; Payne-aye, Thomas-aye, Walker-aye and Loftis-aye. Motion carried 4 0. Item 4 Ordinance No. 542 Updating the Eaton Municipal Code to match State law on Trustee qualifications. Don Cadwallader explained the reason for the ordinance came about when two citizens were interested in running for the Board of Trustee seats but had not met the one year residency requirement. Since the town is statutory we follow state laws which address the one year residency requirement. Our current ordinance does not address the residency requirement so this ordinance will clarify and match what the state requires. Concluding first reading and discussion Trustee Walker moved to adopt the ordinance, seconded by Trustee Loftis. Motion carried 4 0. Item 5 Approval of Election Judges. Chris Bagley submitted the 2008 list of Election Judges to serve at the election being held on April 1, 2008 to the Board for approval as follows: Head Judge: Jean Garner; Ruth Ann Ledall, Marilyn June Petersen and Donna Markley. Trustee Payne moved to approve the list as submitted, seconded by Trustee Loftis. Motion carried 4 0. Item 6 Transfer liquor license from Ho Mei Buffet to Dragon Inn. Attorney Anson reported all paper work appeared to be in order for the transfer. Chief Jacobson had no objections to the transfer. Trustee Loftis moved to approve the transfer of the liquor license to the Dragon Inn, seconded by Trustee Payne. Motion carried 4 0. Item 7 Citizen Comments/Questions. Two boy scouts were in attendance. Item 8 - Reports. Don Cadwallader presented information to the board regarding the Lower Poudre Augmentation Company, which is where the water comes from to irrigate Eaton Commons Park. The charges consistently have gone up every year, i.e.; 2005 = $9,700.88, 2006 - $9,293.63, 2007 - $12,733.39 and 2008 - $24,750.00. Don stated research is being done to see if the town can find an alternative way to augment the well at a cheaper rate. Don announced the annual spring cleanup has been scheduled for April 19, 2008 with Northern Colorado Disposal Don also stated that a contract has been signed with Gary DeJohn to remove the building at 1 Maple Avenue by June 1, 2008 Chief Jacobson announced his administrative secretary, Alice Leonard will be retiring as of June 1, 2008 after having served 24 years with the Eaton Police Department. The position has been advertised and he has received over 100 applications. The new person will be hired as of May 1, 2008 giving Alice a month to train he/she.
Item 9 - Adjourn. As there was no further business the meeting was adjourned at 7:26 p.m.
Erika C. Bagley, Town Clerk
MINUTESApril 17, 2008Existing Board A regularly scheduled meeting of the Town Board was held on April 17, 2008 at 7:00 p.m. in the Town Hall Auditorium. Item 1 Roll call. Those present and answering roll call: Trustees; Payne, Brunkhardt, Thomas, Walker and Loftis and Mayor McIntyre. Attorney Anson was also present. Absent: Trustee Schnell. Item 2 Review of the Minutes of the March 20th Meeting. Trustee Thomas moved the minutes of March 20th be approved as written, seconded by Trustee Loftis. Motion carried 5 0. Item 3 Ordinance No. 542 Updating the Eaton Municipal Code to match State law on Trustee qualifications - second reading. Concluding the second reading, Trustee Walker moved to adopt Ordinance No. 542, seconded by Trustee Payne. Roll call; Brunkhardt-aye, Thomas-aye, Walker-aye, Loftis-aye and Payne-aye. Motion carried 5 0. Mayor McIntyre introduced Pierre DeMilt, Mayor of Severance who is in attendance as an observer and also on the primary ballot for county commissioner of District 1. Item 4 Adjourn. As there was no further business the existing board adjourned at 7:05 p.m. New Board Item 1 Swearing in of new Board Members and Mayor: Mayor Scott Moser and Trustees Verniece Thomas, Wayne Gustafson and Casey Heaton. Attorney Anson swore in the new mayor and members of the board of trustees. Mayor Moser asked Jeff Payne and Keith McIntyre to come forward and expressed appreciation and gratitude for their service and dedication to the Town on behalf of the Board. Item 2 Appointment of Officers: Gary A. Carsten - Administrator/Treasurer Erika C. Bagley - Town Clerk |
